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Facilities Coordinator

The Workspace Coordinator role incorporates several Facilities Management tasks also and is a great gateway into Pareto FM & the Facilities Sector. We are looking for a bright, enthusiastic individual to join our team. During an exciting time for our client, the successful candidate will be involved in the day to day operations on site as well as getting involved in an upcoming refurbishment project. 

The overall purpose is to support the Workspace Manager and Team Leader with maintaining effective Facilities Management, exceptional service delivery and providing the client with a World Class workspace.

Front of House & Security

  • Be a friendly face for building users to see each day by welcoming and making sure visitors and staff are comfortable at all times
  • Show confidence in supporting and communicating the Client’s security policy if you feel it’s being challenged
  • Manage Workspace email Inbox including responding to stakeholders/users, task assignment and communication to the wider team
  • Proactively coordinate the onsite meetings including manual setups and setup management
  • Handle incoming calls from internal and external customers and resolve/forward as appropriate
  • Handle access card distribution process for new starters and staff/guests that require temporary passes
  • Manage consumables stock (Freshen ups, tea points, stationary and ‘Beer Fridge Friday’)

Mail & Logistics

  • Handle incoming post and packages, collecting outgoing and distributing incoming mail once per day
  • Ensuring mail handling area is kept clean and tidy at all times, minimizing risk of items going missing or getting damaged
  • Ensure manual tasks including; handling incoming deliveries, carrying out physical setups/deliveries are all carried out safely in accordance with your manual handling training
  • Ensure all storage areas are kept tidy and hazard free

Projects & Maintenance

  • Support the Workspace Manager and Program Manager by;
  • Carrying out small moves and changes (IT & Furniture handling)
  • Carrying out targeted space utilization studies
  • Inducting contractors onto site including general health & safety induction
  • Engage sub-contractors monthly to ensure planned maintenance visits are carried out on time and planned with the wider team/business
  • Occasionally supervise contractors on site out of normal working hours
  • Ensure all reactive jobs for Engineer are logged on eLogBooks (CAFM system)

Admin Support

  • Raise standard weekly POs for general consumables used across the site
  • Support the Team Leader by gathering information required to deliver monthly report
  • Carry out leavers and starters process (Security)
  • Manage stock and production of Access Badges
  • Control incoming Service Now requests and distribute accordingly across the team


Desirable skills and certification

  • Oracle based finance systems
  • IOSH working safely / IOSH managing safely
  • IWFM Level 3 Qualification or similar
  • DSE assessor
  • Fire warden
  • Occupational first aid
  • Manual handling
  • Working at height





Or, know someone who would be a perfect fit? Let them know!

We established Pareto Facilities Management to create the most service focused, customer centric, facilities management company in the UK. 

We operate with an entirely flexible model that allows us to build our service solution around each organisation we partner with. We believe in account management and our teams are formed of professionals qualified to the highest levels within FM. 

We apply intellect and intuition to our service offering, embracing technology and innovation at every opportunity, to deliver exceptional service.

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