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Office Administrator - Full Time

 Role: Central Administrator                               Start Date : Immediate   

Location : Spendlove Business Centre, Charlbury   


  • Purchase Ledger Clerk.
  • Code and check invoices, match invoices back to purchase order.
  • Entering data into finance system.
  • File invoices and statements.
  • Deal with purchase enquiries, produce supplier remittances
  • Resolve any queries relating to purchase invoices with site management.
  • Process staff expenses and credit cards
  • Contract Renewal support.
  • Organising and storing paperwork, documents and computer-based information.
  • Maintain supplier database including completion of credit applications & insurance expiration management.
  • Sorting and distributing incoming post and scanning.
  • Operational Contract support to regional management.
  • General Administration tasks including answering calls. 
  • Procurement Duties 
  • Adhoc Purchases 
  • Placing orders with suppliers 
  • Organizing delivery and courier of items to sites 
  • Basic IT setup of new equipment. Training will be provided.


  • attention to detail.
  • strong organisational skills.
  • self motivation and self discipline.
  • liaising with staff in other departments and with external suppliers.
  • oral and written communication skills.
  • tact, discretion and respect for confidentiality.
  • reliability and honesty.
  • ability to use a variety of software packages, such as Microsoft Word, Excel, Outlook, etc., to produce correspondence and documents and to maintain records, spreadsheets and databases.
  • Ideally some previous experience in an accounts processing role.

  Working hours

  • Pareto FM are currently flexible with the hours required for this role. We are seeking the correct candidate and final hours can be agreed as on negotiation.
  • Working hours typically range between 7 to 8 hours per day, Monday to Friday.
  • Ideally the role would start between 8:30 am to 9:30 am, this is dependent upon the candidate’s requirements.

  What to expect 

  • The hourly rate will be £10.00 per hour.
  • Holidays entitlement will be 20 days per year, plus bank holidays.
  • Work is entirely office-based.
  • The nature of the role is to support colleagues and projects rather than to take a lead.
  • Please note the office can occasionally be quiet and some days the candidate will be working alone. 

Or, know someone who would be a perfect fit? Let them know!

Some of your colleagues

We established Pareto Facilities Management to create the most service focused, customer centric, facilities management company in the UK. 

We operate with an entirely flexible model that allows us to build our service solution around each organisation we partner with. We believe in account management and our teams are formed of professionals qualified to the highest levels within FM. 

We apply intellect and intuition to our service offering, embracing technology and innovation at every opportunity, to deliver exceptional service.

Already working at paretofm?

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