Facilities Coordinator

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Location: London

Salary: up to £26,000 DOE

Pareto are currently looking for a Facilities Coordinator to join us on a permanent basis to be based in London.

We are looking for the most vibrant, exciting, enthusiastic candidate. We want team members to be outgoing, customer focused, always willing to help and always willing to own a problem to completion. The person needs to be a team player, who will always go above and beyond to achieve.

Main Duties

  • Provision of admin support to both client and Pareto operations, including filing reports and service sheets, following remedial actions.
  • To coordinate sub-contractor visits to site.
  • To work as part of a facilities team, providing support where needed.
  • Raising PO’s and dealing with invoicing queries for both Client and Pareto.
  • To assist in monitoring planned and reactive works as appropriate.
  • Support the in the monitoring and management of service contracts.
  • To provide a high standard of customer service in all activities.
  • To assist the Facilities Team in the organisation and auditing of processes, procedures and KPI’s
  • Ordering and stock control of stationary.
  • Support the Facilities Manager in the preparation for quotations,
  • Room bookings for meetings and minute taking as required. 
  • Preparation of monthly Pareto billing for the estate. 
  • To maintain accurate and up to date finance process records for the client


  • Customer Service ethos
  • Adaptability to do the work that is required.
  • A can-do attitude, enthusiastic, positive, outgoing, customer focused, willing to help, and always willing to own a problem to completion.
  • The person needs to be a team player, and always support the customer in every action.
  • Develop a strong rapport with client staff.
  • Complete low-level planned work programmes to schedule.
  • Complete all reactive works in a timely manner.
  • Be viewed as an integral part of the FM team offering   

Essential skills and experience  

  • Strong interpersonal and communication skills, both oral and written
  • Confident in taking accountability for assigned tasks
  • Organised, efficient and able to multitask
  • Ability to work both independently and in a team
  • Knowledge of IT software – Office and other business critical software
  • Administrative experience
  • Health and Safety knowledge and awareness
  • Customer service skills
  • Budget management/financial experience
  • Contractor management
  • Hospitality/meeting room management
  • Flexibility


Or, know someone who would be a perfect fit? Let them know!


W1B London Directions

We established Pareto Facilities Management to create the most service focused, customer centric, facilities management company in the UK. 

We operate with an entirely flexible model that allows us to build our service solution around each organisation we partner with. We believe in account management and our teams are formed of professionals qualified to the highest levels within FM. 

We apply intellect and intuition to our service offering, embracing technology and innovation at every opportunity, to deliver exceptional service.

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