Workplace Facilities Coordinator

📍 London
🏢 Pareto FM
💰 £30,000 – £35000 (DOE)
🕒 Monday – Friday | 08:00 – 17:00

We’re looking for a proactive and customer-focused Workplace Facilities Coordinator to join our team supporting a high-profile corporate office in London.

This is a hands-on, varied role where you’ll play a key part in delivering an exceptional workplace experience — ensuring the office runs smoothly, efficiently, and to the highest standards.

If you enjoy problem-solving, working with people, and being at the centre of workplace operations, this is a great opportunity to grow your career within facilities management.

The Role

As part of a multi-skilled workplace team, you’ll support the day-to-day running of the office, taking ownership of tasks and stepping in where needed to ensure a seamless service.

What you’ll be doing

• Setting up and reconfiguring office and agile working spaces (including furniture moves and builds)

• Managing meeting rooms, AV support and workplace equipment

• Handling day-to-day employee and guest requests, ensuring a high level of service

• Carrying out regular workplace audits and resolving issues

• Coordinating with internal teams and external suppliers

• Supporting events and out-of-hours requirements (TOIL provided)

• Acting as a First Aider / Fire Warden (training provided if needed)

• Logging incidents, near misses and supporting health & safety processes

• Supporting the Regional Workplace Manager and acting as deputy when required

• Stepping into other facilities roles when needed to maintain service levels

What we’re looking for

• Experience in facilities, workplace, hospitality, events or customer service environments

• Strong communication and organisational skills

• A proactive, “can-do” attitude with a willingness to get stuck in

• Ability to work both independently and as part of a team

• Comfortable in a fast-paced, dynamic environment

• Confident using Google Workspace (Docs, Sheets, Calendar, Drive) or similar systems

Desirable

• IOSH Managing Safely (or willingness to complete)

• Experience supporting AV or meeting room technology

• Previous experience in a corporate workplace environment

Why Join Pareto FM?

• Work in a high-quality, professional workplace environment

• Be part of a supportive and collaborative team

• A genuinely varied role with real ownership

• Opportunity to develop your career in facilities and workplace services

👉 Ideal for candidates from hospitality, hotels, events, or premium customer service backgrounds

If you enjoy delivering great service, solving problems, and being part of a team that keeps everything running behind the scenes — we’d love to hear from you.