Salary: £32,000-£35,000 DOE

Location: Central London, site based

Hours: 40 hours a week (8am – 5pm)

Role Type: Permanent

Pareto are currently looking for a Contract Administrator to join us on a full time basis to be based on a client site in central London.

Responsibilities to include but not limited to:

· Monitoring the client email inbox and logging jobs

· Inputting and tracking reactive jobs on the CAFM system

· Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors

· Raising purchasing orders for engineers and other team members as required

· Allocating PPM tasks to engineers and contractors

· Uploading compliance documentation (in-house and sub-contractor)

· Closing down completed jobs and uploading any associated paperwork

· Reviewing documentation and raising any issues to the Account Manager

· Monitoring up and coming inspections and co-ordinating dates with sub-contractors and the Account Manager

· Following up with sub-contractors for paperwork/certificates in relation to completed works/inspections

· Raising remedial actions following works or inspections

· Assisting the Account Manager with the raising of quotes as required

· Assessing completeness and appropriateness of sub-contractor RAMS

· Assisting the Account Manager with compiling financial reports including tracking of spend against jobs

Pareto Personality:

· Live and breathe the Pareto culture of exceptional service delivery

· Demonstrate ownership in delivering the role and helping to create a strong team ethos

· Work with the client and all other service partners to create a real ‘One Team’ culture

· Previous experience overseeing contractors

· Support the creation of an inclusive workplace

· Have a ‘can do’ attitude but also ask for support when needed

Key Requirements:

· Previous administrative experience

· Previous helpdesk experience

· Previous experience overseeing contractors

· Demonstrate strong administration skills

· Strong IT skills including Microsoft Office

· Excellent telephone and email manner, with solid communication and interpersonal skills

· Excellent attention to detail